Web Conferencing is the new way of
interaction over internet and giving live presentations. In this
kind of conference system, each delegate has to sit with a computer
connected with internet and through it one can interact with other
people. If telephone is also used, VoIP technology is used else we
use only chats. This technology is very cheap and saves time as well
as cost and is very environmental friendly as well.
Web conferencing provides easiest
method to stay connected without spending lots of money. Web
conferencing is of many types such as web meeting, Webcast, the
Webinar, online presenting, and online collaboration. The choice
depends on the specific needs. It can be a audio, video or
text-based conversation that is conducted in real time.
Usually organizations that have
global presence, use this technology to remain connected. Using this
technology, any person can be working at one geographical location
while being connected with other far away offices etc.
Web conferencing is used as it cuts
traveling costs, accommodation costs and save time also.
It’s just not business that derives
benefits from web conferencing. If you and your family live apart
and can not meet often, this can form an excellent form of
communication with them.
When you are sitting in web
conference, there are certain etiquettes that need to be followed.
One must speak slowly and always try to be clear. Listening to other
person attentively is important so that they do not have to repeat
themselves.
Before you start a web conference
it’s a good idea to check the equipment. Always test the system
before the conference starts so that there is no interruption in the
middle of conference. Check variables like lighting, seating
arrangements and microphone position, background etc. Keep an extra
monitor with you so that the conference participants can see
themselves on the screen.
Proper care must be used when
organizing the conference, as some people may be in different time
zones. Remember to press the mute button when not talking, in order
to prevent echo. If a problem of echo is there, consider using echo
cancellers. It's possible that the audio or video quality may be
poor at the beginning of the conference. Try adjusting the
microphone position, lighting etc. This may fix the problem. If
things do not improve, hanging up and redialing or even rebooting
the system may be necessary. If there are issues at one end, always
information should be passed on to all the other parties so that
they are not troubled due to disruption.
Although setting up a full fledged
studio might be expensive, it pays over a period of time. If it is
felt that costs will not justify returns consider renting the
equipment. Lot of firms will easily provide good technicians as well
as equipment for good conferencing service.
Web conferencing has made life easier
for us be it business or personal lives. It is a great way of
exchanging information and keeping in touch as well.
